📋 Health & Safety Policy & Manual

Version Control

HEALTH & SAFETY POLICY STATEMENT

In achieving this, we will meet the requirements of the Health & Safety at Work Act 1974 in the UK. Additionally, through a process of review and continual improvement, we shall ensure that the safety management system continues to meet the needs of the business and manages the health and safety of our employees in a dynamic business environment.

The continuing development of positive safety behaviors requires the involvement of all employees. We, therefore, encourage a culture of open communication, where employees can raise safety concerns, allowing for the efficient passage of information on all matters related to health and safety. Managers and supervisors are to ensure that they treat the concerns of employees seriously and respond accordingly.

The availability of competent personnel at all levels is critical to safe and healthy working. It is the responsibility of all levels of management to ensure that their personnel are trained to work safely, and that they have access to competent health and safety advice.

While senior management will use their best endeavors to ensure that a safe and healthy workplace is provided, all employees are to be aware of their responsibility to comply with all requirements placed on them, to ensure their own health and safety, and bring to the attention of their manager any situation that they consider to be unsafe. We expect employees to work safely and have regard for the safety of others working around them, and those who may be affected by their work.

We also expect employees to inform their line manager of any change in their physical or mental condition that may affect their health or safety while at work.

This policy and the associated management system procedures, are to be reviewed annually, and revisions will be brought to the attention of all employees and is available to external parties if required.

The associated safety management system procedures will guide all employees in the management of health and safety risks in Dalyan Rose and all employees are to be made aware of these requirements, insofar as they affect them.

Consultation & Responsibilities

Communication between staff at all levels is an essential part of Health & Safety Management. Dalyan Rose Ltd are committed to consulting with various regulatory authorities.

Communication

Communication of Health & Safety matters will be in the form of directives, if necessary, alternatively statements as well as orally and by issuing relevant staff memos.

Responsibility

The overall responsibility for the promotion of health, safety and hygiene of employees at work is vested in the Managing Director of Dalyan Rose.

Due to the nature of the business, it is the responsibility of the directors based on site to promote health, safety and the highest standard of hygiene at work and ensure that working practices are in accordance with statutory requirements and the Company Policy.

The Operations manager is also responsible for ensuring that all staff and colleagues understand and know how to implement any further safety procedures put in place by Dalyan Rose particular to the building in addition to the statutory regulations.

Company Responsibilities

Employee Responsibilities

Contractors/Self-Employed Responsibility

Contractors and those who are self-employed will be made aware of the organisation's health and safety policy and safety requirements including:

TRAINING

Training is an essential legal requirement required by the Health & Safety at Work Act and several associated regulations. The requirement applies to all staff and includes trainees, part-time and temporary staff.

Training Requirements

To maximize team performance, meet legal requirements and company standards, and ensure client satisfaction, the following training is required:

• All staff trained appropriately in relation to their job and level of responsibility
• Legal training provided as required
• Job skills training given
• Training updated at regular intervals
• Annual reports to Managing Director on training standards

Induction Training

Staff will receive the following Induction training, which is completed on the first day of work:

• Health & Safety Policy Statement and Health and Safety Manual
• Workplace Health and Safety (manual handling, workstation, equipment use)
• Relevant Risk Assessments and Safe Systems of Work
• Emergency procedures
• Accident Reporting
• Infection Control
• Waste instruction

RISK ASSESSMENT

Risk Assessment is one of the key activities in assuring safety at work. It is required by several regulations.

This section sets out information for every activity carried out by Dalyan Rose and additionally the following:

Dalyan Rose will ensure:

• All risk assessments are completed for all areas and work activities
• All identified control measures are implemented through Safe Systems of Work
• Staff are trained on the outcomes of risk assessments relevant to their work
• Risk assessments are reviewed on a six monthly basis and when there is an incident

Safe Systems of Work

Dalyan Rose are committed to the risk management process and through risk assessments have identified areas where it is essential that full instruction is needed.

Dalyan Rose will:

• Ensure relevant safe systems of work are identified
• Ensure Safe systems are documented and approved by the directors
• Bring safe working systems to the attention of staff through training
• Maintain a record of safe systems of work
• Ensure staff are issued with the safe systems of work

ACCIDENTS AND INCIDENTS

An accident is an unplanned or uncontrolled event that may or may not result in personal injury, damage to equipment, premises or environment. Accidents where no personal injury occurs can be defined as incidents (Near misses).

Dalyan Rose will ensure that:

• Accident Books and incident forms are available in designated areas and are completed for each accident, injury or incident
• All major accidents are formally investigated
• All customer-related accidents are formally investigated
• Fully stocked HSE approved BSI standard First Aid Boxes are available in designated areas and on all vehicles
• There are suitably qualified First Aiders or appointed persons available at head office
• All staff are fully aware of the accident reporting procedures and the location of First Aid materials and Accident books

Accident Investigation

The purpose of investigation is to establish the cause and to prevent the recurrence of accidents and injuries. In order to determine facts, an investigation should be carried out as soon as possible after the incident.

The below accidents must be fully investigated:

• 'Major injuries' and 'Dangerous Occurrences' (reportable under RIDDOR)
• Injuries arising from machinery in motion e.g. tail lift
• Where the severity of injury necessitates the person being sent home to recover, or to hospital for treatment
• Accidents where the injured person has 7 days or more off work (reportable by RIDDOR)
• Any accident involving a patient, escort, relative

EQUIPMENT SAFETY

Work equipment includes all equipment powered and non-powered which is used, maintained, set up or driven in the work place. All equipment used falls under the regulations of PUWER.

Dalyan Rose will ensure that:

• All equipment is suitable for the purpose intended
• Equipment is sited in locations that are safe for the required use
• Staff are trained or instructed to use equipment safely
• Damaged or faulty equipment is taken out of use
• Maintenance and repair is undertaken by competent persons
• Dangerous parts of equipment are properly guarded
• Records are maintained for all maintenance and repair work

Gas Installations and Appliances

Dalyan Rose will ensure that all work carried out on gas fittings and appliances are in accordance with the requirements of the regulations and the Safety in the Installation and Use of Gas Systems and Appliances Manual.

PERSONAL PROTECTIVE EQUIPMENT

Personal Protective Equipment (PPE) includes any equipment or clothing to be held or worn by people at work to offer protection against identified risks. PPE should only be used as a 'last resort' control measure, where the risks cannot be controlled by other means.

The risk assessment process will highlight whether PPE is required, and this must be documented on the risk assessment form.

Dalyan Rose will ensure the following:

• The need for PPE is identified through risk assessment
• Define the characteristics required of the PPE
• Ensure the selected PPE is appropriate for the risk and conditions
• Is suitable for the person who will wear it in terms of fit and comfort
• Has an appropriate CE mark/Safety mark
• It must be maintained in good condition and used correctly by all staff

PPE identified and issued by Dalyan Rose:

FIRE SAFETY

Fire Prevention is essential to safeguard our staff and our business. Fire Risk Assessment is also a legal requirement.

Dalyan Rose will ensure that:

• All fire risks are assessed, and appropriate controls are implemented
• Good housekeeping standards are maintained
• All fire detection and firefighting equipment is maintained
• Fire safety equipment is inspected and/or tested at appropriate intervals
• Fire Risk Assessments are completed annually or as necessary
• Safe means of escape is provided in the event of fire
• Staff are trained and instructed in fire safety, including fire evacuation drills
• Visitors and contractors are made aware of fire safety arrangements

Fire Risk Assessment - Examples of Hazards

STRESS & MANUAL HANDLING

Stress

Stress is the adverse reaction people have to excessive pressures placed on them. It is recognised that in some cases work requirements may cause stress to individuals or groups of employees.

Dalyan Rose will ensure that:

• Appropriate and achievable demands are made in relation to agreed hours of work
• People's skills and abilities are matched to their job of work
• Jobs are designed to be within the capabilities of employees
• Employees concerns about their work environment are addressed
• Support, information and training are provided as necessary

Manual Handling

All manual handling tasks must be avoided where reasonably practicable. Where this is not reasonably practicable, the Company will conduct an assessment of the risks.

The TILE Method:

Correct Lifting Technique (HSE Guidance)

* Position feet, bend knees, keep back straight, lift smoothly, keep load close.

WORK ENVIRONMENT

Dalyan Rose will provide and maintain a safe and healthy workplace, ensuring appropriate welfare facilities are in place.

Welfare Facilities

• Toilets and wash basins - kept clean and in working order
• Hot and cold running water, soap, hygienic hand drying
• Drinking water available at all times

CHEMICAL SAFETY (COSHH)

The storage and use of chemicals is legally controlled to ensure safe practice. Legislation requires assessment to ensure:

• Chemicals are appropriate to the tasks they are used for
• They are the safest products available for those tasks
• Safety precautions and safe systems of work have been established

Dalyan Rose Ltd will:

• List all chemicals stored and used
• Obtain copies of safety data sheets from Manufacturer or Supplier
• Complete a COSHH Assessment form for all hazardous chemicals
• Provide PPE as appropriate
• Ensure copies of data sheets and COSHH assessments are available
• Train all staff in safe storage and use of products

DISPLAY SCREEN EQUIPMENT (DSE)

Dalyan Rose recognises its responsibilities to support its employees under the Health and Safety (Display Screen Equipment) Regulations 1992.

Dalyan Rose will fulfil its legal obligations by:

• Implementing DSE workstation self-assessments
• Acquiring appropriate help when health issues are suspected
• Ensuring provision of suitable work equipment
• Providing information and training for Users
• Offering eye examination and testing for Users
• Establishing regular breaks for Users

A "User" is defined as an employee who habitually uses display screen equipment as a significant part of his/her normal work (continuous or near-continuous spells of an hour or more at a time, more or less daily).

LONE WORKING

Dalyan Rose has a duty to ensure the safety of lone workers as far as is reasonably practicable.

Dalyan Rose will manage the risks of lone working by:

• Preparing risk assessments for all lone working activities
• Ensuring only trained and competent employees are considered
• Ensuring effective communication equipment and procedures
• Establishing emergency arrangements (fire, evacuation, first aid)

TRAVELLING ON BUSINESS

Visiting Other Premises

• Follow signing in and out procedures
• Be aware of emergency procedures (fire alarms, exits, assembly point)
• Record accidents in site accident book and Company accident book
• Be aware of significant hazards on the premises

Driving on Business

• All drivers must hold a valid UK driving license
• Driving licenses inspected annually
• Own vehicles must have valid MOT and insurance (with business use cover)
• Declare any medical conditions that may affect driving
• No use of hand-held mobile phones whilst driving
• Not drive under influence of alcohol, drugs or medication

Vehicle Breakdown on Motorway

ASBESTOS

The use of asbestos as a building product is prohibited on all projects as is the practice of selling on, or reusing second hand asbestos products, such as asbestos cement sheets.

• Work will be carried out by specialist contractors approved by HSE
• All personnel must be advised of possibility of encountering uncharted asbestos
• If suspected: STOP WORK, advise management, seal area, arrange analysis
• All site workers must have Asbestos Awareness training (Regulation 10)
• Asbestos waste treated as Hazardous Waste and disposed of by Registered Carrier

Proof of training will be required in the form of a recognised certificate.